EFCATS Constitution

In Europe, several societies and branches of national scientific societies are devoted to the study of catalysis and related subjects. To provide scientists and engineers in Europe with an opportunity to coordinate and rationalize their scientific activities in the field of catalysis and to simplify the means for communicating the results of their research, the non-profit-making European Federation of Catalysis Societies (EFCATS) was founded in 1993. EFCATS does not intend to replace existing national societies or to take over their functions; its purpose is to initiate and coordinate international activities, especially conferences, and play a key role in promoting catalysis in Europe. The existing societies continue to organize their own national activities and play a vital part in realizing the aims of EFCATS.

Following are the regulations, to which EFCATS will adhere.

 

Bylaws of the European Federation of Catalysis Societies

Article 1: Objectives

The objectives of the European Federation of Catalysis Societies (EFCATS) are:

  1. To promote scientific and technical progress both in the fundamental understanding and in the application of catalysis in all its manifestations;
  2. To foster public awareness of the importance of catalysis and to initiate educational activities;
  3. To represent the views of the membership and the scientific community at large concerning research priorities to funding agencies, the European Community and national governments;
  4. To act as a center of information on catalysis, and to coordinate and publicize the activities of national catalysis societies and of inter-governmental organizations, through distribution via a Website;
  5. To organize a biennial European Congress on Catalysis, to be known as EUROPACAT;
  6. To act as a vehicle for exchange of information and views on catalysis and science policy;
  7. To arrange meetings and to approve other activities that advance the above objectives;

Article 2: Membership

  1. The catalysis societies of Austria, Belgium, Bulgaria, the Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, The Netherlands, Norway, Poland, Portugal, Romania, the Russian Federation, the Slovak Republic, Spain, Sweden, Switzerland, Turkey, and the United Kingdom are members of EFCATS.
  2. Catalysis societies of other countries may apply for membership or be nominated by a sponsoring body, such as a national chemical or chemical engineering society or an academy of sciences. The Council will decide on the admission of catalysis societies for membership (see Article 3) by a two-third majority, when at least half of the members are present and vote.
  3. Countries outside of Europe may become Associated Members upon nomination by a sponsoring body as defined under 2b. Associated Members can participate in all activities, but do not have the right to vote and their members have, in principle, not the right to hold offices.
  4. All members of national catalysis organizations, which are members of EFCATS, are automatically members of EFCATS. Other persons can apply for individual membership to the Secretariat of EFCATS.

Article 3: The Council

  1. Two delegates of each member catalysis society are members of the Council. The members are nominated by the national catalysis societies. National Catalysis Societies are entitled to one vote in total.
  2. Substitute members, approved in writing by a delegate, may attend the Council meetings in their place.
  3. The Council will conduct the affairs of EFCATS and promote its objectives as set out in Article 1.
  4. The Council will meet in person at least once a year, with one meeting being held during the EUROPACAT meeting. Whilst participation in meetings via electronic means is possible, votes must be cast in person.
  5. The Council will determine the country or countries, which will host a EUROPACAT meeting, at least two years ahead of time. The Council will approve the date, location and budget of this EUROPACAT meeting, as well as the Chairman of the Organizing Committee, all proposed by the organizing country or countries.
  6. Council decisions are taken by a majority vote, unless noted otherwise.
  7. The Council will resolve any dispute about national representation on the Council by a two- third majority, when at least half of the members are present and vote.

Article 4: The Board

  1. The Council will elect a Board, consisting of a President, a Vice-President, a Secretary, a Treasurer, and two members at large at the Council meeting held during the EUROPACAT meeting.
  2. The Board members will normally come from different countries and serve for a period of two years.
  3. Candidates for the Board can be nominated by the Board or by at least three members of the Council. They must signify willingness to stand for election.
  4. To maintain continuity in administering the affairs of EFCATS, in general only members of the present Board and of the Council shall be nominated as members of the next Board. The officers serving on the board may be, but need not be members of the national delegations. Elections will be conducted by secret ballot by the members of the Council (one vote per country).
  5. The term of service of Board members ends with the Council Meeting at the biannual EUROPCAT conference. Board members, with the exception of the treasurer, cannot serve in the same function for more than two consecutive terms.
  6. The members of the Board are responsible for conducting the affairs of EFCATS between meetings of the Council and will report their actions at the next meeting of the Council.
  7. The President presides over meetings of the Board and the Council; the Vice-President will act as a substitute in the President’s absence.
  8. The Secretary prepares the agenda, collects or drafts and distributes agenda papers and takes and circulates the minutes of all the meetings of the Board and the Council. The secretary also coordinates procedures for admitting new member countries and members to  EFCATS and for changing the Constitution. The Secretary presides over the election of the members of the Board (Article 4a-f), with the exception of the election of the Secretary, over which the President will preside.
  9. The Treasurer is responsible for funds and will distribute them as required for the operation of EFCATS and the Council. The Treasurer raises funds by requiring a surcharge (usually 10%) of the fee for attending the EUROPACAT meeting, or by any other means approved by the Council. The Treasurer will be responsible for the distribution of the funds in accordance with the Council's decisions and will keep the books and have them audited by a person appointed by the Council. An annual Statement of the finances of EFCATS will be submitted to the Council for approval. An overview of the finances, covering a two-year period, will be distributed to members of the Council at each EUROPACAT meeting.
  10. The Treasurer is empowered to collect and safeguard the complete, detailed financial statements pertaining to each EUROPACAT meeting.

Article 5: Meetings under the auspices of EFCATS

  1. After the Council has approved the venue and budget of a forthcoming EUROPACAT meeting, as well as the Chairman of the Organizing Committee (Article 3e), the Chairman will, after consultation with the Board and the national catalysis society or societies which will host the meeting, appoint members to the Organizing Committee.
  2. The Chairman will attend all the meetings of the Board and provide the Board with regular progress reports on the planning of the next EUROPACAT meeting. At least 18 months before the next meeting, he/she will submit an update of the program and budget for approval by the Board. The tentative program will include the names of the plenary lecturers, the titles of the symposia and the number of keynote speakers. The Organizing Committee will have full autonomy with respect to local arrangements, publicity and sponsorship.
  3. Other meetings and conferences, organized by national catalysis organizations, can be held under the auspices of EFCATS, provided that a national representative obtains permission from the Board at least one year before the event.

Article 6: Working Groups and Sub-Committees

  1. Working Groups and Sub-Committees may be set up by the Board or Council to carry out a detailed investigation into matters of interest or concern to EFCATS or to perform specific functions. Such groups or sub-committees might, for example, investigate the standardization of methods for preparing, characterizing or testing catalysts or consider means for increasing public awareness of the value of catalytic science.
  2. Whenever the Board or Council decides that such a body is required, it will appoint a Chairman to convene and oversee this work; the Chairman will select the members of this body.
  3. The Chairman will be appointed for a period of two years, after which he/she may be re- appointed for, at most, another two-year term. The Chairman will report about the developments to the Board and will distribute an annual report to the Council.
  4. The Council will discuss the work during the annual meeting and determine when the work of a group or sub-committee has been completed or when it should be terminated.

Article 7: Alterations to the Constitution

  1. Alterations to the Constitution, such as the addition of new Articles or the modification or removal of existing Articles, can be proposed by the Board or by at least three members of the Council. They must be submitted in time to the Secretary, so that the Secretary can announce the proposed alterations to the members of the Council at least two months before the next Council meeting.
  2. The Council will decide on alterations to the Constitution by a two-third majority, when at least half of the members are present and vote.

 

Revised, May 22, 2015

At the EFCATS board meeting in Garching – final version approved in Kazan, August 31, 2015